HANOVER SCHOOL BOARD
BUDGET PRESENTATION
WEDNESDAY, JANUARY 3, 2007
7:08 P.M., HANOVER HIGH SCHOOL LIBRARY
Present: Board members Asmus, Bruce, Carpenter, Carter, Fleischer, Pilchman; Administrators Gersen, Aubin; and one member of the public.
1. Call to order
Chair Fleischer called the meeting to order at 7:00 p.m.
2. Report of Chair:
1. Board Calendar - Chair Fleischer announced that the next Board meeting will be Wednesday, January 10, 7:00 p.m., at the Hanover High School Library. He said this meeting is the second of three budget meetings. The third meeting on January 17 will be a regular Board meeting, incorporating a public hearing on the budget and budget adoption.
2. District Meeting – Chair Fleischer announced that the Annual School District meeting will be held on Saturday, March 3, 1:00 p.m., at the Richmond School Gymnasium. He said this will be the discussion phase of the meeting, and that no voting will take place at the meeting. The voting phase of the meeting will take place on Tuesday, March 6, 7:00 a.m. to 7:00 p.m., at the Richmond School Gymnasium.
3. District Filings – Chair Fleischer then announced that two (2) School Board seats are open in March (Kari Asmus, Bob Bruce). Both are for three (3) year terms. Filings take place any time from Wednesday, January 17 until 5:00 p.m., Friday, January 26, 2007. Other positions open are, District Moderator, Clerk, and Treasurer, all one year terms. Filings for School Board and School District Officers can be done with either the School District Clerk, Anne Chamberlin, or at the SAU Office, 45 Lyme Road, Room 207, Hanover. He said there is a $1.00 filing fee.
Chair Fleischer also announced that the Dresden School District has filing dates from Tuesday, January 16 through 5:00 p.m., Monday, February 5. Filing for School District Officers can be done with either the School District Clerk, Deborah Carter, or at the SAU Office, 45 Lyme Road, Room 207, Hanover. Positions open are Moderator, Clerk, Treasurer for one year each, and Auditor for three years.
3. Public comments
There were no public comments.
4. Business requiring discussion
a) Bridgman Trust money –Larry Draper, a Trustee of Trust Funds, reported on the state of the Bridgman Trust saying the total return of the fund as of November 30, 2006 was 9.42% (Cash 4.77%, stocks 12.76%, and fixed/bonds 4.54%), for a fund total of $1,279,180. He reiterated the recommendation from previous experience that the Board spent 4% or less per year, to allow the fund to continue as a perpetual trust. Mr. Draper also discussed a change in the way the fund will be managed saying the Trustees are going to mutual funds for three reasons; more diversification of funds, improved performance of funds, and more economical management of the funds.
b) 2007-08 proposed budget – Assistant Superintendent for Business, John Aubin, began the budget discussion by explaining the components that have the greatest impact on the budget, those being: the tentative teacher settlement; the drop in the number of sixth grade tuition students for next year; and a reduction in special education expenses. He said the Ray School budget is proposed to increase $45,568 over the current year’s budget, or 0.46%. He then reviewed significant changes to the budget, while discussing various items with the Board. The Board asked that Principal Williams come to the next budget meeting prepared to discuss staffing changes in light of lower enrollment projections for 2009, the telephone system, and security system upgrades.
Mr. Aubin recommended establishing a new reserve fund for sixth grade tuition and to change the way it funds and accesses the special education reserves. He said the purpose for the sixth grade tuition fund would be to level the tuition expense by escrowing tuition money when enrollments are down for use when enrollments are up. For the special education reserve fund, Mr. Aubin proposed budgeting the average expense for the past five years to deposit into the fund for use for tuition expenses for out of district placements. The Board will discuss Mr. Aubin’s recommendation at the next Board meeting.
c) Draft School District Warrant – Board and Administrators reviewed the first draft of the Warrant, making suggestions and edits.
5. Adjournment
Robin Carpenter moved and Bob Bruce seconded a motion to adjourn at 9:50 p.m. The motion passed unanimously.
The meeting adjourned at 9:50 p.m.
Respectfully submitted,
Mary B. Davis
Recording Secretary
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