Present: Board members Asmus, Carter, Chamberlin, Goodman, Pilchman, Segal; Administrators Greenbaum, Aubin, Weissmann, Williams; and six members of the public.

1. Call to order

Chair Segal called the meeting to order at 7:00 p.m. Ms. Segal introduced Wayne Gersen, who will be the new Superintendent beginning July 1, 2004.

2. Approval of minutes

Nancy Carter moved and John Chamberlin seconded a motion to approve the minutes of the regular meeting of May 12, as submitted. The motion passed unanimously.

3. Interview Board candidates

The Board interviewed the following candidates for the Board vacancy: Dale (Penny) Breed, Robert Bruce, Debra Grabill, Kirsten Murphy, and Matthew Slaughter. Bruce Duncan was not present for the interviews as he was enroute from Germany. Once the interviews were completed, Ms. Segal thanked the candidates for their interest in serving on the Board and said that the Board would enter nonpublic session at the end of the regular meeting and make an appointment following the nonpublic session.

4. Communications and reports

a) Report of Chair :

1. Board Calendar - Chair Segal asked Board members whether or not they wanted to follow the usual procedure of not meeting in July. Since the Board wished to not meet in July, Ms. Segal announced the next regular Board meeting for Wednesday, August 11, 7:00 p.m., at the Ray School Multi.

Board members discussed the possibility of changing the regular meeting date from the second to the third Wednesday of the month for the upcoming year. Chair Segal will meet with Mr. Gersen during the summer to discuss this matter further.

2. Board retreat:The Board discussed whether to have a retreat in August or September. Chair Segal will review the options at the August agenda planning meeting.

b) Reports of Administrators:

Superintendent's report:
The Superintendent had no items that were not covered in other places in the agenda.

Assistant Superintendent for Business report:
Assistant Superintendent for Business John Aubin distributed and reviewed his financial report. He said that the estimated year-end fund deficit is $47,091. A discussion ensued regarding the use of the Special Ed Capital Reserve and the Contingency Fund to offset the projected deficit. The Board asked Mr. Aubin to keep to a minimum amounts to be withdrawn from the Special Ed Capital Reserve Fund. In order to accomplish this, the Contingency Fund should be used to offset withdrawals from the Special Ed Capital Reserve. Once the Contingency is exhausted, the balance of funds can be taken from the Special Ed Reserve.

The Board made the following motions:

Nancy Carter moved and John Chamberlin seconded a motion to transfer up to $65,000 from the Hanover School District Special Ed Capital Reserve Fund for the purpose of funding special education overages, in accordance with RSA 35:1b and 35:15I. The motion passed unanimously.

John Chamberlin moved and Larry Pilchman seconded a motion to spend up to $20,000 from the 2003-04 Hanover Contingency Fund for the purpose of funding special education overages. The motion passed unanimously.

Principal's report:
Principal Bruce Williams reported that enrollment was 508 students on June 1. He also spoke about the fifth grade performance of Charlotte's Web, and invited Board members to attend the fifth grade sendoff on Tuesday, June 15, at 9:30 a.m.

Dartmouth Printing request - Mr. Williams informed the Board of a request from Dartmouth Printing Company to use a portion of the Ray School parking lot for second shift parking while it is undergoing some construction. This need should last through the summer and into the fall. Dartmouth Printing has offered to print the Ray School's fifth grade memory books at no cost in exchange for use of the parking lot. It was a sense of the Board that Mr. Williams agree to this arrangement.

c) Report of Committees:

Ed Planning Committee - Nancy Carter reported that the Ed Planning Committee did not meet in June but that the Committee will work on a report during the summer which will summarize the work done during the year. Ms. Carter said that most of the members of the Committee expressed interest in continuing with the Committee next year.

Voting Options Committee - John Chamberlin distributed a copy of the final version of SB 418 and reported that the bill has been signed by the Governor. He said that the Committee is planning a series of public forums in the fall and before the District meeting to enlighten the public.

5. Public comments

There were no public comments offered by the Board.

6. Business requiring discussion

a) Job share proposal - Principal Williams said that he has recommended Michelle Landry for the 50% job share position. Ms. Landry would work with Lyn Ujlaky's fourth grade class two and one half days a week, which will free up Ms. Ujlaky to implement the K-12 health curriculum initiative. (Ms. Landry's nomination was approved under the consent agenda.)

b) Review Ray School Handbook - Board members offered editing suggestions to Principal Williams for the Ray School Handbook. The 2004-05 Handbook will be brought to the August meeting for Board approval.

7. Consent Agenda

a) Nominations

Rebecca Eakin - The Superintendent places in nomination Rebecca Eakin as a Elementary teacher at track 6, step 14, salary $66,872, for the 2004-2005 school year.

Nancy Carter moved and Larry Pilchman seconded a motion to elect Rebecca Eakin as an elementary teacher at track 6, step 14, salary $66,872, for the 2004-2005 school year. The motion passed unanimously.

Michelle Landry - The Superintendent places in nomination Michelle Landry as a 50% elementary teacher at track 4, step 6, salary $23,553 (50% of $47,105), for the 2004-2005 school year.

Nancy Carter moved and Larry Pilchman seconded a motion to elect Michelle Landry as a 50% elementary teacher at track 4, step 6, salary $23,553 (50% of $47,105), for the 2004-2005 school year. The motion passed unanimously.

Jennifer Risley - The Superintendent places in nomination Jennifer Risley as an elementary teacher (1 year) at track 1, step 1, salary $34,470, for the 2004-2005 school year.

Nancy Carter moved and Larry Pilchman seconded a motion to elect Jennifer Risley as an elementary teacher (1 year) at track 1, step 1, salary $34,470, for the 2004-2005 school year. The motion passed unanimously.

Christiana Whittington - The Superintendent places in nomination Christiana Whittington as a .2 Music teacher at track 1, step 5, salary $8,100 (20% of $40,502), for the 2004-2005 school year.

Nancy Carter moved and Larry Pilchman seconded a motion to elect Christiana Whittington as a .2 Music teacher at track 1, step 5, salary $8,100 (20% of $40,502), for the 2004-2005 school year. The motion passed unanimously.

b. HIPAA Resolution

Nancy Carter moved and Larry Pilchman seconded a motion to approve the HIPAA Plan Resolution as proposed and attached to the original minutes of the meeting. The motion passed unanimously.

10. Nonpublic session

John Chamberlin moved and Larry Pilchman seconded a motion to enter nonpublic session in accordance with RSA 91-A:3 (II.c) for discussion of matters which would likely affect adversely the reputation of any person at 9:12 p.m. The motion passed unanimously by roll call vote.

11. Return to public session

The Board returned to public session at 9:55 p.m.

Nancy Carter moved and John Chamberlin seconded a motion to appoint Robert Bruce to the Hanover School Board position vacated by John Cassidy until after the Hanover School District meeting in March 2005, at which time elections will be held for this position. The motion passed unanimously.

12. Adjournment

Dennis Goodman moved and Larry Pilchman seconded a motion to adjourn at 10:00 p.m. The motion passed unanimously.

The meeting adjourned at 10:00 p.m.

Respectfully submitted,

Mary B. Davis
Recording Secretary