Present: Board members Asmus, Carter, Chamberlin,Cheney, Goodman, Gray, Kaplan, Sachsse, Segal, Vitt; Administrators Greenbaum, Weissmann, Aubin; and two members of the public.

1. Call to order

Since this was an organizational meeting, Superintendent Greenbaum called the meeting to order at 7:13 p.m.

2. Election of Officers

Superintendent Greenbaum asked for nominations for Chair.

John Chamberlin nominated and Margaret Cheney seconded the nomination of Nancy Carter for Chair. The nomination passed 9 yes, 1 abstention (Carter).

Chair Carter then called for nominations for Vice Chair.

Anne Segal nominated and Kari Asmus seconded the nomination of Linda Gray for Vice Chair. The nomination passed 9 yes, 1 abstention (Gray).

Chair Carter called for nominations for Secretary.

Anne Segal nominated and Margaret Cheney seconded the nomination of Kari Asmus for Secretary. The nomination passed unanimously.

3. Approval of minutes

Anne Segal moved and Deb Kaplan seconded a motion to approve the minutes of the regular meeting of December 15, the special meetings of January 13, January 27, January 30, February 3, February 7, and the nonpublic sessions of December 15, January 27, January 30, and February 3. The motion passed with the following abstentions: Asmus (February 7), Goodman (all), Kaplan (all), Segal (January 13, January 27).

Concern was expressed by one member of the Board about the lapse of time between the time of the meetings and the approval of minutes from the meetings. A request was made to publish draft SAU minutes after the meetings.

4. SAU Financial Report

Assistant Superintendent for Business John Aubin summarized his financial report saying the SAU began the year with a fund balance of $84,419. Currently he estimates $878,536 for income and $913,751 in expenses, resulting in an anticipated fund balance at the end of the year of $49,203.

5. Business requiring discussion

a. Transition plan for new Superintendent - The Board discussed ways to introduce Wayne Gersen to the community and a suggestion was made to form an advisory committee consisting of the four Board Chairs as a resource for Mr. Gersen during his transition period. Mr. Greenbaum announced that Mr. Gersen would be attending the athletic fields meeting on May 13, the Principals' Council retreat on May 20, the Administrative Council meeting on June 17, and all of the June school board meetings. The Board also discussed the draft entry plan Mr. Gersen sent in February. Chair Carter will summarize the Board's discussion and suggestions and send the information to Mr. Gersen.

Superintendent Greenbaum asked the Board's consent in allowing him to be paid on July 1 for the ten transition days he will work with Mr. Gersen on an as needed basis.

Geoffrey Vitt moved and Anne Segal seconded a motion to authorize payment on July 1 to Ken Greenbaum for ten transition days. The motion passed unanimously.

6. Business requiring action

a. Election of SAU Administrators

John Aubin - Superintendent Greenbaum placed in nomination John Aubin as Assistant Superintendent for Business at a salary of $82,000, for the 2004-05 school year.

Linda Gray moved and Kari Asmus seconded a motion to elect John Aubin as Assistant Superintendent for Business for a three year term effective July 1, 2004 to June 30, 2007, at a salary of $82,000, for the 2004-05 school year, with future salaries to be annually determined by the SAU School Board. Said Contract to be consistent with the terms of Administrator I benefits and to include any other provisions of Mr. Aubin's previous contract which are not superseded by Administrator I criteria. The motion passed unanimously.

Jane Weissmann - Superintendent Greenbaum placed in nomination Jane Weissmann as Assistant Superintendent for Special Services at a salary of $82,000, for the 2004-05 school year.

Anne Segal moved and John Chamberlin seconded a motion to elect Jane Weissmann as Assistant Superintendent for Special Services at a salary of $82,000, for the 2004-05 school year. The motion passed unanimously.

b. Lease approval for new accounting system - Mr. Aubin reviewed the SAU's plan to upgrade the accounting system saying that the cost for the hardware would be paid from the current year's budget, and the $66,458 cost for the software would be leased over a five year period at an annual cost of approximately $15,000.

Anne Segal moved and John Chamberlin seconded a motion to resolve that the Administration is authorized to enter into a lease agreement for a period of not more than five (5) years and an amount of not more than $70,000 for the purpose of upgrading the SAU's accounting system. The motion passed unanimously.

c. HIPAA Plan Resolution - Mr. Aubin explained that, because of a Federal regulation regarding the disclosure of health information by employees working with such information to anyone who does not need to know the information, it is necessary for the Board to pass the Resolution authorizing a member of the SAU the authority to disseminate the information necessary to implement the Section 125 Plan.

Anne Segal moved and Deb Kaplan seconded a motion to approve the HIPAA Plan Resolution as proposed and attached to the original minutes of the meeting. The motion passed unanimously.

7. Consent agenda

a. Adoption of Policy BCBIA, Method of Public Participation in Board meetings

Dennis Goodman moved and Margaret Cheney seconded a motion to approve Policy BCBIA, Method of Public Participation in Board meetings, as proposed and attached to the original minutes of the meeting. The motion passed unanimously.

b. Adoption of Policy BCBD, Agenda

Dennis Goodman moved and Margaret Cheney seconded a motion to approve Policy BCBD, Agenda, as proposed and attached to the original minutes of the meeting. The motion passed unanimously.

c. Rescind Regulation KLA, Use of Mailing Lists and Labels by School/Community Groups

Dennis Goodman moved and Margaret Cheney seconded a motion to rescind Regulation KLA, Use of Mailing Lists and Labels by School/Community Groups. The motion passed unanimously.

d. Approval of SAU Mission Statement

Dennis Goodman moved and Margaret Cheney seconded a motion to approve the revised SAU Mission Statement, as proposed and attached to the original minutes of the meeting. The motion passed unanimously.

8. Groundbreaking

Superintendent Greenbaum distributed and reviewed a draft agenda for the RMS groundbreaking ceremonies to take place on Thursday, May 13, 10:00 a.m.

9. Adjournment

Anne Segal moved and John Chamberlin seconded a motion to adjourn at 8:20 p.m. The motion passed unanimously.

The meeting adjourned at 8:20 p.m.

Respectfully submitted,

Mary B. Davis
Recording Secretary