March 15, 2007 - Unapproved Minutes

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Meeting Notes: 3/15, 2007 Re: To work on our plan for shared sub-committee topics
Marjorie Rose and Linda Addante High School, 12:30-2:00 pm

I. Discussed possible organizational structure for sub-committee work
Linda will create grid/table discussed today and send out to sub-committee members. Sub-committee members will be invited to use the table and adjust it to fit their topic. This table format is a suggestion and will be evaluated for its usefulness at the next meeting on March 22,

Objectives of table format are:

To use 3 A’s agreed upon by QED as foundation for collection of data
To combine foundation of 3 A’s with the guidelines listed for each QED sub-committee
To display collected data and relevant associated information in a clear and concise manner
To capture the nuances and context of the:

data collected
data analysis
actions taken
outcomes that resulted from the action taken-the expected results and the unexpected results

II. Parent Survey and Student Course Evaluation Surveys;

We both expressed an interest in both areas
Both of us will cover the high school for Parent Surveys and Student Surveys-specifically in areas of Course evaluation. (Marjorie I would also like to find out if any student surveys have been done in other areas. For example I helped with a school wide student survey on high school building site, dress code and drug use committee-all of these are I believe related to creating the culture and climate of the school and the importance of the student voice are recognized in these previous surveys)
Work Plan:

Student Course Evaluations:

Linda will gather information she has from HHS Council Curriculum Committee on development of Student Course Evaluation Survey
Deb G. will be contacted to ask about status of current course evaluations: Linda and Marjorie will work on this together. Questions to be asked:

Is there a policy or written recommendation that teachers provide students with an opportunity to evaluate their courses. Where is this recommendation written – staff handbook, student handbook? If it is not written how is this expectation communicated to staff, to students, is it a recommendation or a mandate that teachers do course evaluation student surveys?
Who is responsible for the design of the Course Evaluation Surveys done at the high school? Does the teacher of the course develop the course evaluations? Are there any questions on the course evaluations that are by conscious design asked by all the teachers in all of the courses at the high school? Do teachers have a chance to add questions to their own course evaluation to find out specifics particular to their course?
Are course evaluations done in every course? How often? Has the frequency of surveying and number of staff participating been assessed? If so what percentage of teachers give students course evaluations to fill out and how often?
How many teachers give students course evaluations to fill out midway in the course?
Do students have feedback on the course evaluation survey’s development and implementation?
How is the feedback collected analyzed and by whom?
How is the feedback used-who gets to see it: Teacher of the course? Department Chair?, High School Principal? Is it a part of Supervision and Evaluation? If so how is it used?
What action steps have been taken as a result of the information collected in the course evaluation student survey? Please address actions taken at the classroom level, at the individual teacher level and at the school/district level.
What results have occurred as a result of any action steps taken-please list expected and unexpected results?
How long has the high school been doing course evaluations by students? How has this information been used historically? Can you name specific actions taken as a result of the feedback received? Please address actions taken historically at the classroom level, at the individual teacher level and at the school/district level due to course evaluation feedback received by students.
Do parents get a chance to participate in any type of Course Evaluation Survey? Have they ever had such an opportunity historically? If so when, how and what came out of it?
How are students given information about and directions on how to fill out the course evaluation survey-is this process standardized or does each teacher do it individually?
What information is collected by graduates of the high school-in what areas. How is collected and how is it used? Please list action steps taken as a result of this data collected and any outcomes seen, expected and unexpected. With whom is this information collected shared? (Marjorie I am thinking this is probably in the realm of the Futuristic Survey which I believe Jan Asmus is taking on, but I wanted to list it here just to complete our listing of feedback survey’s from students/current and graduates)

Parent Surveys: Includes 2006 District Survey

Decision made to divide up the schools: (note we also discussed possibility that individual teachers may have invited parent feedback and may be doing it on a regular basis independently)

High School-Linda and Marjorie (contact person/persons: Deb Gillespie, Guidance)
Ray School and Richmond School-Marjorie (Bruce Williams)
Marion Cross School-Linda (Rob Edson)

Brainstorming: Questions to be asked (more may be added as we progress in the process of gathering the information.)

Who was responsible for the parent survey design and collection of data? Was it a paper survey or electronic?
How is the parent survey information analized? Who does the analysis? Please give examples of data collected, and how the analysis was accomplished.
How is the information shared and with whom-who constitutes the audience for the summary of the analysis of the data collected?
What action steps have been taken as a result of the information collected?
What outcomes have resulted from the action steps taken-expected and unexpected outcomes?
How is the data collected used-is it shared with teachers? If so how?
How are parent surveys designed-over the years have they been done more than once?
Besides the district survey done in the spring of 2006 has there been any previous district surveys to parents, and parents of student alumni?

Note: It was noted that the teachers on the QED are a wonderful resource as we begin to investigate this area. Teachers mentioned as points of contact at their respective schools are:
Margaret Caldwell-HHS Terry Thompson-RMS Adina Desaulniers-RMS
Respectfully, Linda Addante 3/18/07