Athletic Fields Committee Meeting
September 6, 2005
Minutes
Present: John Chamberlin, Wayne Gersen, John Aubin, Geoffrey
Vitt, Cam Brown, Barry Harwick, Bob White, Paul Campagna, Peter
Krass, Mike Jackson, Larry Pilchman, Jonathan Brush
Design Build Update
- Unanimous Dresden board vote to pursue plan
- Interview Process for Contractors
- 6 firms met (variety of experiences) all expected to
submit bids, expected to be responsible for whole project.
Left some room for creative problem solving. As of
today, no forms in. When they come in, John will notify
us, so we can look at it.
- Discussion of Phased project: First phase, focus
on building the fields to meet the needs. Next phase
includes enhancements (community-friendly features).
Timeline.
- Design-Build Subcommittee meet next week Wednesday 9/14,
at 3:30 SAU office, once bids are in.
- Bids hold for 120 days. Need to keep in mind that price
of materials unpredictable (going up)
- Decision about which to go with, and how much, will be
made at Sept 19th meeting between AFC and DSB.
Updates on previous initiatives and status (see Wayne’s
handout dated Sept 6)
- Norwich “Yankee Trade” swap off the table
- Question regarding if there is as much dirt in Norwich
as expected
- If not, dirt from under gym available
- Fields status:
- Fullington Field not avail for Fall, maybe not for Spring
either
- Sachem smaller, all fields in bad shape because of water
shortage.
- RMS not ready, but using it because that’s all there
is.
- Some discussion about seeding Norwich fields; need
two full growing season. Act 250 needs to be pursued, so
don’t miss a growing season.
The Bond Vote Responsibilities
Outreach/Education Program
- Once we know the final plan and cost, we’ll develop
materials that explain it.
Information materials for public
- Meeting with HHS Neighbors tentatively scheduled for Sept
20th.
- High School Open House Sept 22: Good opportunity
to talk to community about it.
Community Partners to Consider
Co-Op, parking.
- Shared use of parking spaces would benefit both (Employee
shuttle lot, which will be available to Dresden on off-hours.
- They could use our lots for Farmer’s Market overflow.
- Need to think about flow
Trails groups
- Currently pursuing other projects; use of Dresden
Norwich land on back burner
- Looking to connect bike path to fields (town and transportation
committee would need to be part of this; this would
be eligible for federal funding)
Norwich Lions Club
- Need to ask Ed Childs about intentions
Fundraising Update
Donations to date
- Responses have been very positive
- $36k so far
- Need to avoid hard sell; gentle encouragement better.
- Hanover Improvement Society may be interested in making
a donation
Cam
and Geoffrey indicated they would talk with folks they know
on the board.
- Committee members asked to let Peter or Kathy know who
they have contacted to solicit donations, so there’s
not duplication of effort or unwitting harassment.
Upcoming Dates of Note:
September 8th: Design-build bids due in. John Aubin
will let us know when they’ll be available to view in
the SAU office
September 12th, Wayne meet with Hanover Selectboard about
sharing
September 14th, 3:30, in SAU office: Design-Build Subcommittee
meet
September 14th, Wayne meet with Norwich Selectboard about
sharing
September 19th AFC meeting with board to discuss Bond figure
and final proposal
September 20th, tentative meeting with HHS Neighbors regarding
lights. Awaiting where& when.
September 22nd, HHS Open House; good time to let school
community know about fields plans. |
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