BERNICE A. RAY SCHOOL 2019-2020 HANDBOOK

WELCOME

The Bernice A. Ray School welcomes all elementary-age children in Hanover and Etna, NH. Our teachers and staff members are committed to maintaining a safe, healthy, and trusting environment for all children. We offer a balanced and challenging academic program, and a supportive atmosphere for children of all abilities and backgrounds.

In addition to the fundamentals – reading, writing, and math – we seek to expand each child’s interests, reasoning and communication skills. Our children learn to take risks in pursuit of knowledge, and to develop their individual talents. All members of the school community follow the precepts of our ''Three Rs'' – Rights, Respect, Responsibility.

The Ray School embraces the diversity of our children: their backgrounds, beliefs, interests and talents. We expect all members of our school community to respect and learn from each other. Holiday activities emphasize a global perspective and reflect the traditions, cultures and religions in our society.

The educational, social, and emotional growth of each child is our primary focus, and we actively encourage our students to become responsible and contributing members of the community. This handbook has been prepared to help parents understand how things work at the Ray School. Please share information with us that you feel would help us serve your child’s needs, and contact us whenever you have questions or concerns you would like to discuss.

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All school board policies cited in this Handbook, and SAU 70 web site.

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Frequent Contacts

Bernice A. Ray School 603-643-6655 phone 603-643-0658 fax
Website: rayschool.org
Staff Email: Staff Member’s Name@hanovernorwichschools.org

SAU 70 603-643-6050 phone 603-643-3073 fax
Hanover High School 603-643-3431 phone 603-643-0661 fax
Frances C. Richmond School 603-643-6040 phone 603-643-0662 fax
Marion W. Cross Elementary School 802-649-1703 phone 802-649-3640 fax

GETTING STARTED

Welcome to the 2017-2018 school year. Parents and/or guardians can help children make a smooth transition from summer vacation into the new school year by discussing information found in this handbook.

Registration

Children who reach the age of five, on or before September 30, are eligible to attend school that year. The child’s birth certificate, immunization records and documentation of recent physical exam are required. Kindergarten registration is generally held in April or early May for the following school year. Families new to the Hanover School District should register as soon as possible. Health and academic records from the previous school are needed; the school will write for these records after a parent and/or guardian signs a release. Parents and/or guardians should separately provide immunization and birth documents.

Dressing for School

There is no specific dress code for the Ray School. However, students may be asked to remove or modify unsafe or inappropriate footwear (e.g., sandals for gym) or other clothing. We teach and model the usual standards of etiquette and propriety, and do not allow wearing hats, items of overly revealing clothing, and inappropriate t-shirt slogans in school. Sneakers are required for physical education classes and outdoor play. Children may keep a smock or roomy shirt for use during art classes and craft activities.

Children should be dressed appropriately for weather conditions to be prepared for outdoor play during recess and gym periods. Students go outside unless it is raining or bitterly cold. They need warm jackets, hats, mittens, and boots for cold or wet weather. Students will not play in the snow unless they wear snow pants and boots and instead will remain on the basketball court blacktop. When boots are worn, children will need to bring shoes for inside. Extra shoes and/or boots may be left at school. Boots may not be worn inside, and slippers are not allowed in case of a fire drill during the winter months. To assist you in having your child(ren) prepared the temperatures we use as a guide are: 10°and above recess is outdoors; 0 to 10° there is a shortened recess; below 0 is indoor recess.

Please label all clothing your child normally removes or stores during the school day: jackets, boots, hats, mittens, sweatshirts, sweaters, rain gear, book bags as well as items brought to school for playground activities, display to the class, etc. Many items end up unclaimed in the Lost-and-Found bin near the gym. Unclaimed items are given monthly to local service organizations

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Essential Supplies

The school provides paper, pencils and textbooks. Classroom teachers will send additional information about additional recommended supplies and activity schedules. Parents may be asked to supply specific items for special projects. If this imposes a financial burden, the school can make other arrangements. Please contact the principal in such cases.

Arrival and Dismissal

Children who walk or are driven to school may arrive at 7:40 a.m. at the earliest when outdoor supervision begins for “precess,” before school recess. For students who arrive by bus, supervision begins when their bus arrives. Students line up in designated areas at 7:55 a.m. and enter the school. Instruction begins at 8:00 a.m. Students who arrive after 8:00 a.m. are considered to be late unless tardiness is caused by a late school bus. Late students must report to the office to check in before continuing to their classrooms.

Hours of instruction for grades K-5 hours are 8:00 a.m. to 2:45 p.m. (1:55 p.m. dismissal on Wednesdays). The school office is open from 7:45 a.m. to 3:45 p.m. on school days.

Students needing to be dismissed early must bring a note from a parent and/or guardian and report to the office when it is time to leave and be dismissed directly from the office to the parent and/or guardian. Please do not arrange to meet your child elsewhere.

Except for unexpected changes directed by a parent and/or guardian the student will be dismissed, as is his/her usual routine. The parent and/or guardian need to notify the office of any dismissal changes prior to 1:00 p.m. Students will not be allowed to initiate changes to their afternoon dismissal, so please make sure you have discussed with your child(ren) prior to school his/her dismissal plans for the day. Again, all expected changes in dismissal should have a note or email from the parent and/or guardian.

Each classroom begins the school day with the Pledge of Allegiance, in compliance with New Hampshire statute RSA 194:15-c. Children may participate or not, depending on their preference and belief. Whether participating or not, children are to respect the rights of their classmates.

Kindergarten/First Grade Dismissal

A reminder to parents of kindergarteners/first graders -- please wait by the designated teacher area to pick-up your child. For safety reasons, children must wait for the bell, line up with their class, proceed to the designated teacher area for parent/guardian pickup. Make sure you check in with the teacher or educational assistant before taking your child from the pickup line.

For more information about other transportation-related topics, see the chapter on Transportation (page 17).

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Absences

Punctuality is an important part of developing good work habits. Regular attendance and punctuality are expected of each student from the first day of school.

When a child will be absent, parents must notify the school office before 8:30 a.m. Otherwise, the office will call parents of children who are not in school to confirm their absence.

Medical or other outside appointments should be scheduled outside the school day whenever possible. Students who must leave school during the day must bring a note from a parent or guardian. They must report to the office when it is time to leave, and be dismissed directly from the office to the parent or guardian. Please do not arrange to meet your child elsewhere

Planned Absences

Teachers are concerned about the impact of student absence at any grade level. Extra work is required of teachers to bring returning students up to speed, and work done at home does not replicate the classroom experience. For planned absences of more than 15 days, parents are required to develop a school-approved home education plan. The approval process takes time, so parents should begin discussions with teachers and administrators well in advance.

Homework During Absences

Children should rest and get well during the early stage of an illness. We prefer not to send school work home until the third day of an absence. For absences less than two days, homework is sent home only if parents request it by calling the school office (643-6655). Assignments can go home with a relative or neighbor, be picked up by a parent, or a sibling if requested by a parent.

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Electronic Devices

Students may not use personal electronic devices at school during the academic day. All adults are encouraged to model this behavior.

Ray School Instruction

Class Placement

Educational programs are based on a developmental approach, with emphasis on cognitive and affective growth, belief in the uniqueness of each learner, and appreciation of diversity. Each spring we give careful consideration to the learning style and needs of each student and to assigning classes for the upcoming year.

The placement process is a team endeavor. The goal is to provide each child with the best learning environment in the context of a productive and complementary group. Administrators, school counselors, behavior support, sending teachers, receiving teachers, learning specialists, and specials teachers participate in the design process. They consider social, emotional, physical, and cognitive development for each child.

''Parent Perspectives'' forms are included with the summer letter communicating placement decisions for the upcoming school year. The ''Perspectives'' information helps our staff to understand each student’s learning needs. We urge parents to return this electronic form each summer.

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Curriculum

The Ray School maintains a robust and comprehensive curriculum, preparing children for a lifetime of learning. Instruction ranges from the traditional skills in literacy and numeracy to developing social awareness and personal identity.

Instruction in all these areas is integrated with the middle school and high school curriculum for a comprehensive K-12 progression. The Ray School is one of four schools in SAU 70, which also includes the Marion Cross Elementary School in Norwich VT, the Richmond Middle School and Hanover High. Teachers from all four schools, defining a coherent scope and sequence across a host of academic areas, developed the K-12 curriculum.

Ray School ''Specials''—subjects that enlarge and enhance our lives beyond the learning of our core academic skills—expose our students to important skills and capabilities. ''Specials'' teachers may visit individual classrooms, or instruction may take place in a specialized area of school property, or off-campus.

Athletics

The school does not sponsor extracurricular athletic programs in grades K through 5. Programs are provided through the Hanover Recreation Department and other community organizations, which may use our facilities. The school’s role is limited to providing space and disseminating information. The school does not provide supervision for students on school grounds between the end of school and the start of recreation programs. Therefore, parents/guardians must provide supervision for students that remain on school grounds outside school hours.

Field Trips

Field trips are an important part of the school curriculum. At the beginning of the school year, parents will receive a blanket permission slip that covers a child’s participation in local walking trips. Notice of an upcoming field trip will be sent home prior to the trip. For trips requiring transportation, parents will be asked to sign a separate permission slip for each trip.

We do not allow parents or teachers to provide transportation for field trips due to insurance reasons.

Foreign Language

Spanish is taught in kindergarten through grade five. Our foreign language program emphasizes the skills necessary for students to communicate verbally. Through specific thematic units, the program promotes listening, reading, writing, and speaking skills. Students use language in an authentic way, and lessons reinforce the classroom curriculum. Songs, stories, role-playing, and projects create the meaningful communication necessary in the early stages of language acquisition. The overarching goal of the program is to move students toward proficiency in the Spanish language.

Art

The art curriculum provides students with opportunities for creative expression as well as instilling a lifelong interest in the arts.  Art at Ray explores a variety of fine arts including drawing, painting, ceramics and work with other materials.  Art projects include and promote the understanding of the Elements of Art and Principles of Design.  Throughout the school year, art projects are often integrated with core academic areas such as the Japanese Festival and Colonial Days.  Art History is introduced with projects and by weekly Birthday Artists.  Students are always encouraged to try their new skills and ideas out at home and to visit local art exhibits and galleries.

Music

The Ray School provides music instruction at all grade levels. In addition, grades K-through-1 participate in a weekly Sing-Along to which parents are generally invited. They also take part in a winter concert in December. Formal choral rehearsal takes place in grades 2, 3 and 4, and is optional in grade 5. All-school performances are held in winter and spring.

Lessons on string instruments begin in grade 4, and band instruments in grade 5. Lessons are given once or twice a week during lunch and recess periods. String instruments can be rented through the school. Band instruments can be rented from a vendor. Financial need does not prohibit a child from studying an instrument. Contact the principal for further information.

Physical Education

The Ray School curriculum follows the SHAPE America National Standards and Grade Level Outcomes. The goal of the physical education program is to develop physically literate individuals who have the knowledge, skills and confidence to enjoy a lifetime of healthful physical activity. Students participate in activities that will help to develop mature movement patterns including Locomotor, Non-locomotor/Stability, and Manipulative Skills.

Technology

Technology curriculum at the Ray School embeds 21^st century learning skills to support each grade level. Our technology curriculum supports student learning in writing, research, and presentations.

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Homework

Grades K-1

While we do not give formal homework at these grade levels, we encourage reading either by parent to child or by the child when appropriate. We encourage enriching educational experiences beyond the classroom, preferably connected to the ongoing activities in the classroom. Parents receive information from classroom teachers about current and future projects

Grade 2

Second grade students are expected to read five days a week for 15-20 minutes. In addition, up to three times a week, second graders are expected to work on math fact fluency for 5-10 minutes a session. Occasionally, other homework (spelling, math concepts, research) may be assigned.

Grade 3

Homework, when assigned, is only on weeknights. Students are expected to read on a daily basis. Additional homework activities may be assigned to reinforce concepts introduced at school, provide additional practice, or stimulate student thinking in advance of forthcoming lessons. Students should be able to complete homework independently, and the amount of time spent on homework and reading together should not exceed 30 minutes.

Grade 4

There will be regular homework Monday through Thursday, and occasionally on weekends for projects. Homework could be in all of the content areas, with reinforcement of math facts a regular area of endeavor. Children are expected to read and/or be read to on a regular basis.

Grade 5

Fifth graders will have homework every Monday through Thursday. Typically, students will read self-selected materials for 30 minutes each night. Approximately 30 minutes of additional homework will be assigned in one or more academic subjects.

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Support Services & Special Education

The Ray School offers a variety of support services for regular education in the areas of literacy, math, writing and behavior. Children may access these programs by either parent or teacher referral through the Child Study Process. Decisions for participation are based on informal and formal measures of student performance. Any parent or teacher may ask for a Child Study Process meeting if a student is experiencing challenges at school

Early Literacy Support:

Kindergarten Phonemic Awareness

All K/1 teachers provide some phonemic awareness instruction. Many entering kindergarteners have nearly mastered these critical pre-reading skills, while others need more intense instruction to fully grasp the concepts. Based on screening results, individual or small group tutoring is offered to children who would benefit most from additional support

1st Grade Reading Intervention

First grade is the year children are expected to become independent readers. Those who struggle at the initial stages are referred for screening in September. Based on screening results and teacher recommendations, first graders most in need are offered daily 1:1 instruction. First graders who need less intense support are offered small group tutorials two or three times each week. All tutorial work supplements, but does not replace, regular classroom reading instruction.

Academic Support Program (ASP)

: The Academic Support Program (ASP) is a Tier II intervention for students who qualify for supplemental instruction. Students in Grades 2-5 are referred to the program by classroom teachers or parents. ASP offers these students individual or small-group intervention services in reading, writing, and/or math. Standards-based assessments are used to screen students and determine eligibility for the program. Our ASP interventionists are all certified teachers with elementary classroom experience. They collaborate with our school’s math and literacy coordinators to interpret assessment results, create individualized academic goals, and implement effective instructional strategies. The aim is to strengthen students’ foundational skills and promote greater classroom success. Sessions are scheduled two to three times a week, for 30 to 45 minutes each, and usually take place in the ASP center.

English for Speakers of Other Languages (ESOL)

This federally mandated program requires public schools to provide training in listening, speaking, reading, and writing in English to students whose first language is not English. The program is under the direction of our ESOL teachers with assistance as appropriate from other educators and/or interpreters. Referrals may be made by a child’s parent, classroom teacher, reading specialist or other staff member. For information, contact our ESOL teachers.

504 Plans

These plans (named for Section 504 of the Rehabilitation Act of 1973) provide accommodations for students with specific individual impairments that limit a child’s ability to access classroom learning or participation.

Special Education

The special education staff provides diagnostic testing, services, and mainstream support. A child may be referred by a parent, teacher, or another who is responsible for him or her. Parents are notified of the referral and receive a copy of Procedural Safeguards for Students with Disabilities.

The staff determines whether sufficient information is already available, or additional testing is needed. An appropriate specialist becomes the case manager for the child and is joined by the parents, the classroom teacher, and an administrator (or his/her appointee) to form an evaluation team. The team reviews the data and compares its findings to the criteria set forth in the New Hampshire standards to determine eligibility for special education services. Only the team determines eligibility. No single individual can do so.

If a child is determined to be eligible for special education services, the team develops an Individual Education program (IEP) to meet his or her unique needs with special education goals and objectives and required services. A wide range of services, including academic assistance, social thinking, and behavioral support, are available. Services begin after parents provide written consent for the IEP. Student achievement is monitored to determine progress and whether adjustments are needed. By law, IEPs are reviewed annually, and reevaluation occurs every three years

School-Wide Behavior Support

Our comprehensive behavioral support system provides positive and proactive support as a respectful learning environment for the school as a whole, and each classroom as well. The Ray School faculty and administration understand that building a community of learners depends on a comprehensive system of behavioral support. There is a direct relationship between a child’s resilience and their availability for learning.

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RAY SCHOOL ENVIRONMENT

Facilities

The Ray School is for the generosity of many donors who have contributed to enhancing our campus and physical environment over the years. From gardens to playgrounds, and from book funds to electronics, our children and our whole community have benefited enormously from the stream of thoughtful and generous support. We are very fortunate.

The Nature Trail

The Ray School Nature Trail is used in the school curriculum in conjunction with the Guide to Ray School Nature Area. Local residents are encouraged to use the trail. Copies of the guide are available from the school library or the Hanover Recreation (Black Center) office, located on Lebanon Street.

Colonial House

The Colonial House is an authentic reproduction of a post-and-beam residence from the 1700s. Its construction was the idea of three second grade teachers in 1970, designed in Hanover High student research, and constructed by local volunteers with hand tools of the era. The house is located behind the school, and is used by second graders every year to live and learn the history of colonial times.

Playground

The playground is next to the sidewalk of the entrance driveway, extending from the school building back to Reservoir Road. There are three play structures on the playground: Big Playspace, Little Playspace, and Universal Playspace III. All are open for public use when school is not in session, and Little Playspace is also open from 8:15 a.m. until 9:30 a.m.

Playground supervision is provided for students during the school day. For before- or after-school use, children must be under adult supervision. When school is in session, the general public may not use the school playground.

Playground rules allow for social and physical activity, while maintaining children’s safety. Students are expected to follow the ''Three Rs''—Rights, Respect, Responsibility—at all times. Children should use the equipment only for activities for which they were designed. In addition, we expect compliance with the specific playground rules listed in Appendix D or posted at the playground.

The Library/Media Center

The school library is a media center containing books, magazines, records, tapes, DVDs, computers, and videotapes. The mission of the library is to ensure that students and staff are effective users of ideas and information. The library offers story time, book talks, book discussions, media presentations, and instruction in skills such as use of the on-line catalog. The library program is integrated into the curriculum, in coordination with classroom goals and language arts. Students are taught to find what they need independently.

The library is open from 8 a.m. to 3:15 p.m. (2:15 p.m. on Wednesdays). Children are encouraged to come in before class starts, or after school, during lunch or recess, or with permission of the classroom teacher. Overdue notices are sent to the classroom. After several notices, a bill for the cost of the book is sent home.

Parents are welcome in the library during school hours. A reference section includes books on education, child development, and parenting.

Internet

The school is pleased to offer the vast resources of Internet access to students and staff. Our purpose is to promote educational excellence through resource sharing, innovation, and communication. The value of this interaction far outweighs the possibility that users may procure material inconsistent with our educational goals. Our Internet Acceptable Use Policy is distributed to students on the first day of school. Parents are asked to review it with their child, and return the signed portion of this policy to the student’s teachers.

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Animals in the school: Hanover School District Policy EBBG

The health and safety of students and employees is a top priority of the School District; therefore, the inclusion of animals (small birds, fish, and small rodents) in instructional areas is allowed if such inclusion does not compromise the health and safety of people. Such determination shall be made in consultation with the school nurse.

The following guidelines will apply:

1. Suitable cages must be provided and placed in such a location as to not interfere with safety in moving about the classroom. Such cages should be of a nature that food, water, and waste material does not accumulate outside the cage.
2. Animals are to be outside the cage only when under direct supervision of an individual student or teacher.
3. All animals must have adequate provisions for care during the weekends and vacations.
4. Large animals (such as dogs) that are not normally confined to cages may be allowed, e.g., under special circumstances required for an instructional program. The principal, in consultation with the school nurse, shall review related requests, During such times these animals are to be provided for by their owners, and will be removed immediately at the end of the instructional program.

For reasons of health and sanitation, the school nurse may require animals to be removed from the school.

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Asbestos Hazard Emergency Response Act (AHERA)

PUBLIC NOTICE

Hanover, Dresden, and Norwich Student and Staff

Asbestos Management Plan Annual Notice of Availability

This notice services to fulfill annual notification requirements in accordance with Section 763.93 of the Asbestos Hazard Emergency Act (AHERA). AHERA requires that all school buildings be visually inspected by accredited inspectors to identify all asbestos-containing building materials (ACBM) that may be present in the school, and to maintain records of all activities related to inspections, removal and maintenance of ACBM. As required under AHERA, the Hanover, Dresden, and Norwich Districts must maintain an Asbestos Management Plan (AMP) and keep the AMP on file at each school (main offices), and the School Administrative Unit office (SAU). The AMP is available for review during school hours, Monday through Friday.

The AMP details the location of asbestos in each District owned building and provides a record of re-inspections, periodic surveillance, and removal of asbestos. Please note: Richmond Middle School is asbestos free.

For additional information, please contact our Local Educational Agency Designee, Anthony Daigle, Director of Facilities at (603) 643-3810.

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Food at School

Lunch

Each day there is a 30-minute lunch period.  Children may bring lunch from home or purchase a hot or cold lunch at the school cafeteria.  Students eat in their classrooms, supervised by an adult.  Parents are encouraged to provide nutritious foods using whole-grain bread, low-fat dairy products, and high-fiber ingredients.

Lunch menus are posted on the website.  Parents should discuss menu choices with a young child each day to help smooth the way through the lunch line.

Purchased lunches cost $3.50.  Single milk costs 75 cents. Single or multiple lunches can be purchased on any school day between 8 and 8:30 a.m.  No money is handled on the lunch line.  Parents are encouraged to set up a multiple lunch allowance for their children.  Cafeteria staff will provide students with reminder slips when their multiple lunch allowance runs low.  Checks should be made out to the Hanover School District. Parents can also access Mealtime Online to do electronic deposits.

The Ray School offers a Free and Reduced Lunch Program. This program assists families by providing a healthy lunch to children at .50 cents per day or less.  To apply for assistance, return the confidential Free and Reduced Lunch application that is sent home to all families.  The form is also available throughout the school year and may be submitted any time as family circumstances change.

Snacks

We ask parents to provide a healthy snack to be eaten during the morning snack period. Students may not bring glass containers on the school bus or into the school.

Gum

Gum is not allowed unless it is part of a student’s academic learning plan

Classroom treats and parties

Food for class parties should emphasize healthy snacks. The idea that good food can be fun is an important message to the children.

Birthdays may be recognized in the classroom with treats from home for snack time. All children in the class must be included. As food allergies have become a commonplace issue in schools, all food items to be shared at school must be accompanied by a food label or complete ingredient list. For families with a food allergy concern, parents are asked to provide an alternative snack to be available at school for their child during class parties. If party invitations or valentines are given out at school, there must be one for each child in the class.

Food Allergies

Several children at the Ray School are diagnosed with life threatening food allergies. Special attention to keeping our school safe for all children requires cooperation from families. Important information about food allergies may be found on the Ray School website/health services: http://www.rayschool.org

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Student Health

The Ray School is committed to providing a safe and healthy environment for students, teachers, staff, parents, and visitors necessary for teaching and learning. It is our responsibility to promote the health of our whole school community. Our policies and practices include observation of student health, administration of prescribed medications, separating well children from those who are or may be sick, and rules about bringing pets to school.

The School Nurse

Our school nurse administers screenings for vision and hearing for grades K, 1, 3 and 5. The weekly “Rays of Sunshine” notifies parents when to expect these screenings. The nurse is available during the school day to counsel and assist parents and students with health problems.

Medications

During the school day, with parental approval, the school nurse will administer required medications prescribed by a licensed physician, advanced registered nurse practitioner, licensed physician’s assistant, or dentist. If the nurse is unavailable, the school principal or designee is permitted to administer medications.

Prescriber’s Authorization

Administration of medications to be given at the school requires authorizations from both the physician and the parent(s) or guardian. The school nurse shall ensure that a written statement from the licensed prescriber contains the following information:

• Student’s name.
• Prescriber’s name, signature, and contact numbers.
• Name of medication, with route and dosage.
• Frequency and time of medication or assistance.
• Date of the order.
• Diagnosis, if not a violation of confidentiality.*

Absence or Illness

Children are expected to come to school healthy, well rested, well nourished, and ready for the school day. Otherwise, the school may determine that the child should be at home. For each day absent, parents and/or guardians should call or email the school to report when and why the child is absent. This is especially true if the child is out with fever, sore throat and cough. In the course of the school day, students who are evaluated and have been treated by the school nurse and do not demonstrate improved performance are to be sent home.

School rules are very specific about attendance and illness:

• Students stay home when sick at least 24 hours after they no longer have a fever or signs of a fever without the use of fever reducing medication (CDC.gov).
• Children who have had a fever or vomited during the night should not come to school the next day.
• Children with strep throat infection should be on antibiotics at home for 24 hours before returning to school.
• Children who have been injured, hospitalized, or received medical care beyond routine visits should bring a note or copy of doctor’s orders or findings upon their return to school. Appropriate accommodation will be made on the basis of the medical issue.

Treatment of Immediate Family Members

Physicians generally should not treat members of their immediate family. (Ref. AMA 8.19)

Parent’s Authorization

The school nurse shall also ensure that there is a written authorization from the parent(s) or guardian, containing the following:

• Parent’s or guardian’s printed name and signature.
• Parent’s or guardian’s home and emergency phone numbers.
• Names of persons to be notified in case of a medication emergency in addition to the parent(s) or guardian and licensed prescriber.
• List of all medications the student is currently receiving, if not a violation of confidentiality or contrary to the request of the parent, guardian.
• Approval for the school nurse or designee to administer or assist with the medication, or for the student to possess and self-administer.

Medications Delivery. A parent, guardian or designated adult shall deliver to the school any medication to be administered by school personnel. Medications shall be delivered in a properly labeled pharmacy container showing the following information:

• Student’s name
• Medication
• Dosage
• Route of delivery
• Frequency and times of administration
• Prescribing physician

No more than a 30 school-day supply of a student’s prescription shall be stored at school. Long-term medication orders must be renewed each school year.

A registered nurse or others who are qualified or delegated and trained shall administer injectable medications. The school nurse should work with the parent(s) or guardian to identify and authorize appropriate delegates.

Absence or Illness

Children are expected to come to school healthy, well rested, and ready for the school day. Otherwise, the school may determine that the child should be at home. For each day absent, parents should call or email the school to report when and why the child is absent. This is especially true if the child is out with fever, sore throat and cough. In the course of the school day, students who are evaluated and have been treated by the school nurse and do not demonstrate improved performance will be sent home.

School rules are very specific about attendance and illness:

• Students stay home when sick at least 24 hours after they no longer have a fever or signs of a fever without the use of fever reducing medication (CDC.gov).
• Children who have had a fever or who have vomited during the night should not come to school the next day.
• Children with strep throat infection should be on antibiotics at home for 24 hours before returning to school.
• Following absences of three or more days, children should bring a parent’s signed note stating when and why the child was absent.
• Children who have been injured, hospitalized, or received medical care beyond routine visits should bring a note or copy of doctor’s orders or findings upon their return to school. Appropriate accommodation will be made on the basis of the medical issue.

Other factors to be considered include:

• Bodily secretions or fluids that are difficult to manage or contain, or can be spread by direct or indirect contact with others.
• Bodily secretions, such as cough or sneeze, which cannot be controlled or prevented.
• Parents will be called when a student is identified with lice or nits. Students may finish the school day, be treated and then return to school.

Emergency Information

If an accident or health emergency occurs during school hours, immediate attention will be given,. We will then make every effort to contact the parent(s) in the event that transportation or further medical treatment is needed.

This emergency information should be updated annually in our electronic Info-Snap system. The school office and nurse must be alerted to any change in address, telephone numbers, physician, and/or a contact person with whom your child will stay if you are away. It is also important that the school have a local contact person in case parents cannot be reached.

The school should also be notified of any serious disruptions in family life such as separation, divorce, serious illness, or death. This information helps us understand a child’s distress, and will be handled with discretion.

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Personal Safety

Child Abuse

The school has a legal responsibility to report all suspected cases of child abuse and/or neglect to the appropriate authorities. Through our guidance and health curriculum we teach children about serious touching problems involving private parts of the body. Private parts are defined as parts of the body covered by a bathing suit. Children are told that they have the right to say ''NO'' even to an adult. They are also taught to report the abuse to an adult, and that the problem is not their fault.

Violence, Bullying, and Intimidation

Students and staff have a right to be safe from violence and intimidation on school grounds, school transportation, and at school-sponsored functions. Physical or verbal intimidation, harassment, hazing, bullying, verbal abuse, or physical assault will not be tolerated. Intentional behavior that causes bodily injury will be reported to the police, as required by NH RSA 193-D:4. Serious assaults will also be reported to the Hanover School Board.

''Bullying'' includes insults, taunts, or challenges, whether verbal or physical, which are likely to intimidate or provoke a violent or disorderly response. Bullying is a violation of school policy whether or not it rises to the level of unlawful harassment or discrimination. Nevertheless, reporting may be required under New Hampshire statute. In addition, incidents involving suspension, expulsion, or delinquent/criminal acts, theft, destruction, or violence will become part of a student’s complete school record.

Parents who believe their child has been subjected to violence or bullying—either by other students or by staff—should report their concerns to the classroom teacher. If not resolved, the parent should consult with the school principal. If not resolved at that level, the parent should report to the superintendent. For further details, see Policy JICK, Pupil Safety and Violence Prevention Policy.

Weapons on School Property: Hanover School Board Policy JICI

Guns and Firearms - Students

Any student who is determined to have brought a firearm to school, or to have possessed a firearm at school, as defined in section 921 of Title 18 of the United States Code in a safe school zone as defined in RSA 193-D:1, shall be expelled from school by the local school board for a period of not less than 12 months. This expulsion may be modified by the Superintendent upon review of the specific case in accordance with other applicable law.

Pursuant to the provisions of 20 U.S.C. § 7151, Gun-Free Schools Act, the Board requires the Superintendent to contact local law enforcement authorities and/or the Division of Children and Youth Services and notify them of any student who brings a firearm or weapon on school property. All students will receive written notice of this policy at least once each year.

Guns and Firearms - Law Inforcement

Weapons under control of law enforcement personnel are permitted.

Other Weapons

For the purposes of this policy, “weapon” includes but is not limited to: slung shot, metallic knuckles, billies, knives, electric defense weapons (as defined in RSA 159:20), aerosol self-defense spray weapons (as defined in RSA 159:20), and martial arts weapons (as defined in RSA159:24).

“Weapon” is further defined as any device, instrument, material or substance, which is used, attempted to be used, or threatened to be used and is readily capable of causing death or serious physical injury.

Weapons are not permitted in school buildings, on school property, in school vehicles or at school-sponsored activities. This policy applies to students and members of the public alike.

Student violations of this policy will result in both school disciplinary action and notification of local law enforcement authorities.

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Transportation

For weather cancellation and delayed opening information, see back cover.

Ray School students include walkers, bikers, bus riders and car riders. Each mode of arrival has its own safety and security needs.  Parents and the school district must work together to meet high standards of safety and behavior.  Please read the information below for students walking, or riding bicycles, or riding the bus, for parents driving students to and from school, parking, and irregular arrivals and departures.

Student Walkers

Children who walk should not arrive at school before playground supervision begins at 7:40 a.m.  Children may remain on the playground after school only if a parent or other adult accompanies them.  All others must begin their walk home as soon as they are dismissed.

Safety Guidelines for Walkers

• Walk. Do not run into the street. Cross only at street corners.
• Watch for turning cars from both the left and the right.
• Never cross or enter the roadway from between parked cars.
• If there is no sidewalk, walk on the left side of the roadway, facing traffic.

 

Student Bikers

Students may ride bicycles to school with written parental permission. Students must wear helmets. The school is not responsible for bicycles on school grounds.  Bike racks are provided, and bike locks are recommended.  An extra key or a record of the combination should be kept at home.

Safety Guidelines for Bikers

• We strongly support the use of bicycle safety helmets.
• Students must walk their bicycles on school property.

Bus Riders

Hanover and Dresden schools share buses, and schedules are coordinated.  Bus routes and schedules are published on the SAU website in late August.  For additional information about schedules, call the SAU Business Administrator (643-6050).  For requested changes in service, please refer to the website mentioned above and utilize the forms available on that page. (www.sau70.org/departments/transportation)

The school bus may arrive at your stop as much as five minutes early.  Children should be at the stop at least five minutes before the scheduled time.  The school is to be notified by the bus company if a bus will be more than 15 minutes behind schedule and/or if a bus stop is missed.  If there will be a delay of more than 30 minutes, parents will be notified through the SAU’s automated system.

Parents may not accompany children on the school bus. A parent may wish to drive to school in the morning to briefly meet a young child taking the bus for the first time.  If so, please do not follow directly behind the bus, please park in the parking lot before meeting the child.

Bus riders will be expected to ride their regular bus and get off at the regular stop. Changes from normal expectations can be very confusing to children and a challenge to our already complex dismissal and bus-loading system.

Parents must provide a signed note if:

• The child must take a bus other than his/her regular one.
• The child is to be picked up at school rather than riding the bus.
• The child will walk or bike to another’s house after school instead of riding the bus.
• The child is to be picked up at school by someone other than the parent or guardian.

Bus drivers may by-pass roads when they are unsafe. Parents in areas so affected should make alternate plans for both morning and afternoon runs.

 

School Bus Riders Responsibilities

Riders and drivers will treat others with courtesy and respect at all times.

●The use of profanity, vulgar, obscene, or abusive language will not be tolerated.

●Fighting, shoving, or bullying others on the bus, or while waiting for the bus, will not be tolerated.

●Throwing anything on the bus is prohibited.

●Talking should be carried on in conversational tones.

●Smoking, or other use of tobacco, is prohibited on the bus at all times.

●Students must comply immediately with any request or suggestion from the driver pertaining to safe pupil transportation.

●Defacement of or destruction to the bus will not be tolerated. Any vandalism of the bus or bus seats will be billed to the person responsible for the damage.

●Aisles are to be left free of books, lunch boxes, coats, and other objects at all times. Students should sit in their seats, and not put their arms, legs, etc.into the aisles, except when inadequate space makes this impossible.

●Students must remain seated at all times when the bus is moving; arms and heads must be inside the bus at all times. All of the contracted buses are equipped with seat belts for use by students. Although seat belt use on buses is not presently required by NH, VT, or federal mandate, many agree the best practice is to fasten the seat belts while the bus is in motion.

●Students may be required to walk up to one and one half miles to a bus stop, or two miles to school.

●Students must be ready to board the bus at least five minutes prior to its scheduled stop. In order to keep all of the students on time, drivers are not to wait for pupils who are not present at the designated stop times. Pupils should not crowd onto the street or road waiting for the bus; instead, they should line up and enter the bus in an orderly fashion when it arrives. Middle and high school students boarding buses in front of the Richmond School in the afternoon should stand behind the white line until the buses have come to a complete stop at the curb.

●Students must board the bus in an orderly and courteous manner, go immediately to a seat, sit down, and secure their personal belongings. The driver may assign seats.

●Students loading and departing from the bus will do so from the front door of the bus. If the road must be crossed, students will wait for the drivers signal and then (using caution) will cross at least 10 feet in FRONT of the bus.

●All school rules are in effect on the school bus for transportation to and from school or any school event.

 

Carry-Ons

Bulky, unusual, or dangerous equipment may not be carried on the school bus.  Sports equipment for use after school must be stored during the day in areas designated by the classroom teacher.  Sports equipment for use at recess must be approved by faculty.  Animals may not be transported on the school bus, even for special projects such as ''show and tell.''  (Prior permission for animals in school must be received from the classroom teacher and school nurse.)

Problem Solving

Day-to-day issues concerning discipline, behavior and unusual daily circumstances such as late or early buses, missed stops, etc. should be referred to the school principal.  For disciplinary issues, the principal may take action in accordance with the seriousness of the offense, such as assigning seats, or temporary or permanent suspension from the bus.

Questions about the bus contractor (equipment, driver qualifications, behavior, etc.), or operating issues related to routes, schedules, stops, etc. should be referred to Jamie Teague, SAU 70 Business Administrator (603-643-6050).

Car Riders

Drivers must adhere to the following rules for the safety of all of our students:

●Use the first driveway to your right after entering the main entrance. Do not use the bus entrance zone between 7:30 a.m. and 3:15 p.m.

●Parking spaces on the right side of the entrance driveway is for 15 minute drop off/pick up parking needs (Example: child pick up from office, helping a child carry something to or from the classroom). Please do not enter the bus-loading zone, or block other vehicles or exits in the parking lot.

●The exiting roadway is not a parking zone.

●The circle area is designated a NO PARKING zone  between 7 and 8:15 a.m., and (1:30-2:15 on Wednesdays), 2:30-3:15  p.m. Do not leave cars unattended in these areas during arrival and dismissal.

●The handicapped authorization parking area are for designated vehicles only. Please respect the needs of those who must use the handicapped areas.

●Pick up and discharge passengers at the right-hand curbside ONLY.

●Children should not cross the school driveway unless escorted by an adult.

●Respect the safety needs of the bus drivers.

●Please observe the 15 MPH speed limit in our parking lot.

 

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THE PARENT AND/OR GUARDIAN/TEACHER PARTNERSHIP

Parents are a child’s first teachers, and we encourage that relationship to continue throughout the school years. By emphasizing the importance of education, parents can guide their children to become effective learners. Children need to hear from parents that school is a place where important things happen, a place worthy of their respect for the opportunities it offers them. Parents can express this message by showing interest in what the children are learning, how they are doing, and how they spend their school days.

Parent Conferences

For grades 2-5, student progress is reported to parents three times a year in the form of a progress report. The first report is shared with parents in individual conferences at the end of the first term.

For students in kindergarten and first grade, parent conferences occur in the fall (without a written progress report), followed by a written report in January.

The second term ends in March and conferences occur to accompany the progress reports for kindergarten through grade 4. Fifth grade teachers meet with the students and their parents in June for student-led conferences.

The last report is issued at the end of the year and are sent home on the last day of school with students or mailed from the front office. Progress reports include an evaluation of progress relative to abilities as well as individualized narrative comments. Additional conferences with teachers may also be arranged.

Non-custodial and co-custodial parents are assumed to have equal rights to student information and access unless a court order stating otherwise is provided to the school administration.

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Problem Solving

Parental concerns about academic or other matters should first be brought to the attention of a student’s teacher. If a problem is not resolved by discussion with the teacher, the parent should bring the matter to the attention of school administration, and if necessary, to the superintendent.

When contacting a teacher by email, you should expect a 48-hour window for response during the school week. If you have an immediate need, please contact the school office.

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Student Records

Parents have the right to review their child’s complete school record. As the principal or his/her designee must be present during the review, the parent must make an appointment in advance. If parents object to material contained in the record, they may request that the objectionable material be reviewed with the appropriate personnel. If the objection is overruled, the material will remain in the record, and the parent may place a written statement in the file explaining their objection.

Aside from parental and professional access within the school, student records are confidential in accordance with state and federal law (FERPA), and District policy (JRB). See Appendix C for details.

It is important for the school to have accurate student records. Please report any changes of address promptly during the school year to maintain effective emergency contact and good communication with teachers and staff. If a child is leaving the school district, please inform the school as early as possible to ensure a smooth transition of your child’s records, and to ease our planning for staff needs.

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Statewide Assessment System (SAS)

Students in grades three, four, and five participate in the annual Statewide Assessment System (SAS), formerly SBAC. SAS is administered in the spring of the school year. The assessments are designed to measure student performance on grade level standards as determined by the Common Core State Standards in mathematics and literacy. Fifth grade students also complete a science module of SAS.

The standardized assessments are only one measure of a student’s performance. We encourage parents to consider all assessment information, including the information provided in parent conferences to get a broader picture of student progress.

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Rays of Sunshine

The school publishes weekly “Rays of Sunshine'' on Fridays, notifying parents of recent and upcoming events and other school news. The Rays of Sunshine are distributed via e-mail (or on request, sent home with students). Rays of Sunshine are also posted weekly to the Ray School web site (www.rayschool.org).

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Web Site

The Ray School website is a comprehensive resource for parents, staff, and the community. The website contains a wide variety of materials, describing the school, the classrooms and their programs. We encourage parents to access the website for school information and calendars.

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Parent and/or Guardian Involvement

The Ray School welcomes a wide range of contact and communication with the Hanover community. In addition to the scheduled meetings, publications, web site, and other information channels, the following are common and convenient avenues for parent involvement

Telephone Contact

To minimize disruption during the morning teaching time, calls from parents will not be put through to a teacher’s classroom before 12:15. Before that time, the office staff will take a message. Avoid calling the school with a message for your child unless absolutely necessary. In the event of an emergency, call the school office (643-6655) to leave a message or to speak directly with your child. However, please make after-school plans in advance.

With permission of the teacher, a child may use the telephone in the classroom for school-related matters. Use of cell phones is not allowed during the school day.

Parent Teacher Organization (PTO)

Our PTO runs a variety of special programs and events, including school dances, Math Night and Literacy Night. It also provides special grants for teachers. In addition, the PTO disseminates information, fosters understanding between parents and teachers, and identifies ways to address common concerns. Membership forms are sent home at the start of the school year. Voluntary annual dues of $25 cover family memberships. The PTO website is PTO Information.

The Parent Teacher Organization publishes a student directory each year with names, addresses, and phone numbers. Members receive a student directory prepared by volunteers. Parents will be notified before publication to provide the opportunity for updating changed information, or for removing a child from the list. The Ray School never gives out this kind of information over the phone.

School Visitors

Parents are encouraged to visit the school. Please make arrangements ahead of time and check in at the office when you arrive. An appointment is necessary to discuss your child’s progress or other matters with his/her teacher.

Volunteers

Volunteers are an important part of our educational team. We encourage parents to experience for themselves the philosophy and environment of the school. We also benefit from participation by older students, adults in the Hanover and Norwich community, and from Dartmouth College students. Call our Volunteer Coordinator, Kerry Artman (643-3431, ext 2124), about volunteer opportunities and ways in which you can share your special skills and knowledge with our students.

Volunteers involved in ongoing assistance will be named “Designated Volunteers” after background and criminal records check, in accordance with Policy IJOC and RSA 189:13-a. Volunteers also are required to sign a confidentiality statement.

Donations and Gifts

Holiday and end-of-school gifts to teachers are discouraged. Those wishing to express appreciation might consider a gift for the classroom or library. School District policy KCD on this subject is available in the school office, or at the SAU website.

Parent Fund-raising

Parent-sponsored fund-raising activities may be welcome if, in the opinion of the principal, the activity is linked to the school’s educational interests and does not interfere with school routine. District policies prohibit fund-raising for the school or district that uses students in door-to-door sales. District policy also requires Board approval to accept any gift or donation of $1000 or more.

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Resources for Parents

An emphasis on reading, de-emphasis on television and video games, and a minimum of exposure to violence are in every child’s best interests. Reading aloud, active conversation, playing games, and sharing real-world experiences are lasting gifts for all children.

The parenting books available for borrowing from the school library are a rich source of ideas for raising self-confident learners. Classroom teachers and other staff specialists are glad to talk with parents about ways to help promote and reinforce learning.

In addition, several publications about our school are available in the school office:

• A Common Vision of Quality
• Weekly newsletter to parents (the “Rays of Sunshine”)
• Ray School Curriculum Overview(on web site)
• Special Education in SAU #70

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APPENDICES

The four appendices on following pages provide more detailed information for parents and community.

Appendix A. Hanover District Governance

Appendix B. Ray School Staff Directory

Appendix C. Selected District Policies

Appendix D. Playground Rules

Appendix A: Bernice A. Ray School Governance

The Ray School has the following governance committees to assist in facilitating the educational and operational aspects of the school:

Behavioral Support/Guidance Team

To serve as a coordinating group for meeting student needs, both before and after they have been referred to either CST or PST. The group includes the principal, the assistant principal, both school counselors, and our behavioral support specialist. The intent is to assure that the appropriate referrals have been made, follow through is occurring, and appropriate communication with parents and/or support agencies is occurring.

Child Study Process

Serves as a problem-solving group for student referrals before a student is considered for special education or other mandated services. The committee includes special education teachers, the Ray School reading specialist, a school counselor, a grade level representative, and a representative from the “specials.” On occasion, an administrator and/or parent may join the group. The intent is to have a group that has a school wide experience that can lend insight into a particular child’s experience.

Faculty Council

Provides a forum for discussion and resolution of logistical and day-to-day operational problems that may arise. The membership consists of a faculty member from each grade level, a representative of the “specials,” an educational assistant representative, as well as a Ray School administrator. A faculty member chairs the committee.

Networks Committee

This leadership committee works collaboratively with administration on school wide curricular issues. This group identifies key initiatives, sets implementation strategies for change, and gathers faculty feedback and evaluation of these initiatives. Membership includes representation from each grade level, special education, and “specials.” The committee also includes the principal and/or associate principal, as well as a Hanover School Board liaison.

Pupil Services Team

This committee considers referrals for special education evaluations. It assigns a case manager and assists in carrying out special education evaluations.

Technology Committee

Advises the Ray School administration and the technology coordinator on matters involving technology. The committee lends advice on matters of technology policy, curriculum planning, training, resource requests, and implementation strategies. The committee will include teachers from each grade level, at least two community members (with emphasis on technology expertise), the technology coordinator, the principal, and a Hanover School Board liaison.

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Appendix B: Hanover District Governance

The Hanover School District is responsible for the operation of the Bernice A. Ray School (pre-K through 5), and funding the education of 6^th graders at the Dresden School District’s Richmond Middle School. The Hanover District also provides bus transportation for all Hanover students (K through 12), and funds extraordinary special education for Hanover students (pre-K through age 21).

The Hanover District School Board has seven members, with elections in March for staggered 3-year terms. The Board is responsible for setting District policy, approving curriculum, setting the annual the budget, setting or negotiating staff compensation, employing District administrators, and approving certified staff appointments.

Hanover District administrators are responsible for operation and management of the Ray School, including staff assignments, staff development, operating policy, budgetary control, and maintaining order and discipline. The administration is also essential for advising/supporting the Board in executing its responsibilities.

SAU 70

The Hanover District operates within the New Hampshire School Administrative Unit #70 (SAU 70). The SAU employs five administrators, and provides financial services and administrative support for three component school districts; the Hanover NH District (K-5), the Norwich VT District (K-6), and the combined Dresden District (6-12). The SAU is headed by the Superintendent of Schools. Financial and business affairs are directed by the Assistant Superintendent for Business. Curriculum and special education direction is provided by the Assistant Superintendent for Student Services. The Technology Director is responsible for guiding electronic and digital capabilities across all three districts, and the Facilities Manager is in charge of plant and equipment.

The Dresden School District operates the Richmond Middle School (grades 6-8) and Hanover High School (grades 9-12) for Hanover and Norwich students, plus a number of tuition students from neighboring towns. Funding for the Dresden schools is apportioned between Hanover and Norwich in proportion to the number of students from each town.

The diagram below portrays the general SAU relationships

SAU 70
Hanover District Bernice A. Ray School Grades K-5		Norwich District Marion Cross School Grades K-6
Dresden District
Frances C. Richmond Middle School Grades 6-8
Hanover High School Grades 9-12

Budgeting

Each of the three districts is funded by its own budget. Annual budget-setting is critical in the governance of the Districts. The budgeting process lasts almost seven months, beginning with guideline-setting in the late summer, and ending with draft budgets presented to the Boards in December. After review and adjustment in January and February, budgets are offered for approval by the Board in February and voted by the electorate in early March. Throughout those months there is critical input from school staff and administrators, as well as the Finance Committee (an independent unit providing guidance to the Town and to the District).

The Budget process is open to the public. Meetings are posted on the SAU web site. Citizens who wish to help shape spending priorities are always welcome to attend and to offer suggestions. Early involvement is often the most effective, as initial guidelines and objectives generally drive much of the budget outcome.

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Appendix C: Ray School Staff Directory

Principal Lauren Amrhein
Coorindator of Student
Support Services Lisa Marie Arroyo
Admin. Assistant Della Domingue
Secretary/Registrar Gwyn Dessert
Nurse Laura Perras

Grade Teacher Room #

K Sylvia Alberta
K Jackie Atherley
K Leslie Connolly
K Michelle Landry
1 Tia James
1 Sheila McCoy
1 Chantelle Orlen
1 Beth Phillips-Whitehair
2 Cathy Richardson
2 Tara Stone
2 Sarah Vashel
2 Caren Whaley
2 Karen Wilson
3 Tim Crawford
3 Jessica Hunt
3 Clayton Simmers
3 Samantha Waterhouse
4 Susan Hendrickson
4 Joyce Roy
4 Brendan Scribner
4 Rebecca Sexton
4 Emily Wilson
5 Shane Clifford
5 Stephanie Hareld
Long Term Sub Sept-Nov: Jacqueline Aras
5 Robert Stone

Art Robin Henry
Spanish Alma Garcia
Spanish Silvia Holman
Spanish Ana Utell

School Psychologist Pam Graham
Counselor Karen Strickland
ESOL Teacher Linda Machalaba
ESOL Teacher Kristin Olmstead
Music Becky Luce
Strings Zoe Martel
Strings Robert Maurer
Band Hannah Rommer
P.E. Clare Brauch
P.E. Stephen Condon
Adaptive P.E. Ann Mackintosh
Media Generalist Joanne Sergeant
Media Secretary Carolyn Nolan
Technology Coordinator Ruth Arjona
IT Support Specialist Mary Dyke
O.T. Jessica Dietel
P.T. Deborah Morin

Special Education Staff

Amber Barsaleau
Tracy Malloy
Courtney Quimby
Victoria Sutcliffe
Steve Toulmin

Susan White

Behavior Support Teacher Russell Ward
Pre-school Coordinator Cindy Valence

Speech Therapists

Katrena Hemenway
Vicki McCorkle

Early Literacy Staff

Linda Ladd
Catherine Ferrell

Math Coordinator Ingrid Stallsmith

Academic Support Tutors

Aimee Bittinger
Barbara MacNamee
Lissy Rooney
Julie Smith

Cafeteria Staff

Christine Hutchins
Nancy Cutting
Pat Pollard
Wendy Shiffer

Support Staff names will be listed on directory on our website.

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Appendix D: Selected School District Policies

The Hanover District has a large number of officially adopted policies governing Board and in-School practices. The following summaries outline the essence of several key policies relating to student safety, discipline and information. These summaries provide an overview only, and are not to be relied on for official wording or completeness. Full texts of these (and all other) policies are available from the Ray School office, or from the SAU office on Lebanon Street, or on the SAU Board Docs site.

Safe Schools (Policy JDGA)

Significant disciplinary problems or criminal acts at school are governed by New Hampshire statute RSA 193:13 (Safe School Zones) and by Hanover District policy JICD and related Memorandum of Understanding between the District and local police. Both statute and policy prescribe processes for dealing with occasions of violence or criminal behavior on school property. Prescribed processes include police reporting and student notification requirements, process for suspension or expulsion, avenues for waiver, appeal or review of discipline, and conditions for disciplinary procedure for pupils with educational disability.

The complete text of the statute, policy, and memorandum are available at the Ray School office or at the SAU office on Lebanon Street in Hanover.

Student Records (Policy JRB)

The District is committed to protecting the confidentiality of student records. Parents are hereby notified that they have specific rights under FERPA law, including access/inspection of student records, request for amendment, consent to disclosure, filing of complaints, and access to related policies, procedures and protocols. These rights are described more fully in policy JRB.

Adequate Public Education

(State of New Hampshire, Title 15: Education, Chapter 193E, Section 193-E:3). NHDOE rules will be followed regarding Adequate Public Education Title 15: Education, Chapter 193E, Section 193-E:3

Discrimination

Hanover School District policy prohibits discrimination and harassment based on gender, race, color, religion, national origin, marital status, sexual orientation, or disability. This policy applies to all interpersonal relations among adults and children on school property and at school-sanctioned events. The Ray School discourages negative social interaction. Parents should bring incidents of bullying, harassment, or name-calling to the attention of the classroom teacher. Procedures for handling discrimination or harassment are available in the school office and at the SAU 70 office.

FERPA Notification

The following Board Policy in this handbook will serve as the annual notice to parents.

The Family Educational Rights and Privacy Act (FERPA) affords parents and students who are 18 years of age or older (“eligible students”) certain rights with respect to the student’s education records. These rights are:

1) The right to inspect and review the student’s education records.

a) Any parent or eligible student may request the principal of the building to make available to him or her, at a time specified by the principal, the child’s cumulative record folder.

b) The request for access to records shall be granted within a reasonable period of time, but in no case more than 45 days after the request has been made.

c) Cumulative record folders may be reviewed in a school building at a specified place in the presence of a school administrator or his/her designee.

d) No material may be removed from the file, nor may the file be removed from the office.

2) The right to request the amendment of the student’s education records to ensure that they are not inaccurate, misleading, or otherwise in violation of the student’s privacy or other rights, and be provided with a process which includes a hearing and the right to attach differing perspectives to the record.

a) Parents or eligible students who believe that inappropriate material is included in the student’s record should submit a written statement of this fact to the principal.

b) The principal will review the statement and either remove the controversial material or give to a reasons why this is not being done, and inform the parents or eligible students of their right to a hearing. The hearing may be conducted by any individual, including a school official, who does not have a direct interest in the outcome of the hearing. The decision shall be in writing within a reasonable amount of time after the hearing and shall be based solely on the evidence presented at the hearing.

c) Parents or eligible students may place in the student’s file a statement concerning their belief that certain material is inappropriate.

3. The right to consent to disclosure of personally identifiable information (PII) contained in the students’ education records, except to the extent the Act authorizes disclosure without consent. These exceptions include, but are not limited to, allowing disclosure without consent to school officials with legitimate educational interests. A school official includes a person who needs to review a student’s educational record or information contained in that record and who is:

a)A person employed by the School Administrative Unit (SAU) #70 or one of its districts as an administrator, supervisor, educator or substitute educator, paraprofessional, or support staff member, including tutorial, health, law enforcement, transportation, nutrition, athletic, extra- or co-curricular, clerical or other support staff;

b)A member of the School Board acting on behalf of the Board and with the recommendation of the superintendent;

c)A person or company with whom the SAU #70 or the School district has contracted to perform a special task, including an attorney, auditor, medical consultant, therapist, evaluator; and

d)Any other person designated by the School Board superintendent or principal to have legitimate educational interests.

4. The right to file with the U.S. Department of Education a complaint concerning alleged failures by the school to comply with the requirements of FERPA. The contact information for such a complaint is:

Family Policy Compliance Office

U.S. Department of Education

400 Maryland Avenue, SW

Washington, DC 20202

5. The right to obtain a copy of the school’s policy and written procedures or protocols related to student records.

Directory Information

The following information is designated as “directory information.”

1. Student’s name, address, date of birth, dates of enrollment.

2. Parent or legal custodian’s name and address.

3. Student’s grade level classification.

4. Student’s participation in recognized school activities and sports.

5. Weight and height of member of athletic teams.

6. Student’s diplomas, certificates, awards, and honors received.

The school may release directory information without proper written consent unless the parent or eligible student informs the principal in writing that any or all of the information designated above should not be released without prior consent

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Adopted: Hanover 12 January 2000
Revised 7 March 2001
JICM

VIDEO AND AUDIO RECORDING FOR INSTRUCTIONAL AND PROFESSIONAL

DEVELOPMENT PURPOSES

The SAU 70 School District is committed to the use of technology to enhance the education of its students. The District acknowledges that video, and audio recording (“recording”) in the classroom may be useful for instructional and/or professional development purposes. In addition, there are times when live streaming, or Internet access to digital video and audio recording are appropriate. For example, these technologies may be useful tools to provide access to students in remote locations home-bound students, or to permit a student to recover classroom instruction lost during an extended absence.

The decision whether or not to conduct video, digital video, or audio recording for educational purposes shall be made in the first instance by the classroom teacher, and their request and consent to recording shall be documented in writing and placed on file with the building principal. All such recordings shall be deemed the copy written property of SAU 70 and shall not be reproduced without the Superintendent’s permission. Recording in the classroom for other than educational or professional development purposes is prohibited. Recordings made for instructional use are intended to provide information for pedagogical and scholarly study. In the case of recording for educational purposes, only the student(s) or instructor, on whose behalf a request for recording is made, will be granted access to that recording. The building principal or an administrator may authorize others to view an existing recording on a case-by-case and as-needed basis.

The decision whether or not to conduct video, digital video, or audio recording for professional development purposes shall be documented in writing and approved by the building principal. All such recordings shall be deemed the copy written property of SAU 70 and shall not be reproduced without the Superintendent’s permission. Recordings made for professional developmental purposes shall, to the extent possible, be made in a manner that focuses upon the educator participating in the professional development activity and which minimizes any student privacy concerns. The recirculation of the recording shall be limited in scope to those individuals participating in the professional developmental process, and shall only occur with the prior permission of the building principal. To the extent students are included in the recording, steps shall be taken such as video editing and proper camera angles to preserve student privacy. When a recording is no longer necessary for professional development purposes, it shall be erased.

Student recordings as an accommodation in their Individualized Education Plan or Section 504 Plan shall not be deemed a school recording unless the recording is conducted by the school on behalf of the student. All recordings made as an accommodation, or for instructional recovery or academic study shall be erased at the end of the semester or when they are no longer needed, whichever is the latter event. If the classroom teacher wishes to preserve a recording for future instructional purposes, they shall seek permission from the building principal to preserve the recording.

No school recording whether for educational or professional development purposes shall take place in a classroom without first securing the written consent of each adult student, or minor student’s parent or guardian. An adult student or minor child of a parent who refuses consent for a class where recording is the curriculum, such as a television or broadcast journalism course, shall not be permitted to enroll in the course. This policy shall be reproduced in the next student handbook, and the parent or adult student’s written receipt of the handbook shall be deemed acceptance of the district’s use of video and audio classroom recording for instructional purposes unless the adult student or parent opts out of granting permission. Until such policy is reproduced in the handbook, this policy and a permission form shall form shall be disseminated by the classroom educator when recording in their classroom is contemplated. The classroom educator shall be responsible for garnering the adult student or parent’s written consent and placing the same on file with the building principal before recording may take place in the classroom. SAU 70 reserves the right to reassign students to classes in accord with their recording preferences.

This policy has been adopted after a public hearing conducted by the School Board.

Legal References

RSA 189:68 (IV)
20 U.S.C. & 1232g, Family Education Rights and Privacy Act (FERPA)
34 CFR Part 99, Family Education Rights and Privacy Act (FERPA)
SAU 70 School Board
Approved: 08 March 2016

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Public Media Permission Release to be found on InfoSnap

We would like your permission to use digital work, photographs and videos of your child to post internally in classrooms, class newsletters, hallways, school-wide assemblies, for teacher education, and as a historical record.

Yes, I give permission for the internal use of digital work, photographs, and videos of my child.

No, I do NOT give permission for the internal use of digital work, photographs and videos of my child.

The Ray School/SAU 70 would like your permission to use digital work, photographs, and videos of your child in public communication. We promote our school and district using the website, school newsletters, school district reports, television programs including Community Access TV, and other materials. When these media are used, children are not identified by name.

Yes, I give permission for the external use of digital work, photographs, and videos of my child.

No, I do NOT give permission for the external use of digital work, photographs, and videos of my child.

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Appendix E: Playground/Recess Rules

Revised 8/19/2019

 

Ray School’s Recess Purpose Statement

At Ray School, we believe recess should:

• Be fun, playful and joyful
• Include everyone
• Increase problem solving skills
• Build self confidence and self esteem
• Grow friendships, empathy and community

Big Play Space

• Walking area
• Slide down, climb up
• If you can reach it, you can use it.
•  

GaGa Ball Center

Ga-Ga is a form of dodge ball that is played in a pit or octagonal court.  To start, everyone in the pit must be touching the wall with either their foot or their hand.  Someone tosses the ball into the center of the pit, and it must bounce three (3) times before the game begins.  On the first bounce, students say “Ga,” on the second bounce, students say “Ga,” and on the third bounce students say “Go!”  Everyone may then leave the walls and start hitting or dodging the ball.  As one plays, slap-hit the ball with an open hand aiming at another player’s knee or below.  If the ball hits anyone at the knee or below, that player is out and must exit the pit by climbing over the notched wall.  Anytime the ball goes out of the pit, the last person to touch the ball is out.  If someone waiting to go in catches the ball, they immediately go in for the person who hit the ball out. A student can only hit the ball one time until it either touches another player or the wall (no double hits).  One cannot dribble, catch or “hold” the ball.  If these rules are broken, the student is out of the game.

Green Top

• Be aware and share the space.
• Adult referees may make the calls for organized games.
•  

Little Place Space

• Be aware and share the space
• Slow down before walking off of swings
• Swing independently
• Take turns
• Slide down, climb up

 

Fields

• Fair play!
• Adult referees may make the calls for organized games.

 

Snow Play

• Slide on knees
• Students without snow pants play on green top
• Build instead of destroy
• Adults decide on safe areas for play
• Wear appropriate snow gear
• Snows stays on the ground
• Sliding hill open with adult supervision

 

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2019-20 School Calendar

DRESDEN/HANOVER SCHOOL DISTRICTS

 

FIRST DAY OF CLASSES:

            Wednesday, August 28 FOR GRADES 1-5

FIRST DAY OF CLASSES FOR KINDERGARTEN

            Thursday, August 29

LABOR DAY:

            Schools Closed Monday, September 2

TEACHER INSERVICE:

            Schools Closed Friday, October 11

 COLUMBUS DAY:

            Schools Closed Monday, October 14

PARENT CONFERENCES:  RAY SCHOOL ONLY

            EARLY Release Tuesday, November 5, NOON RELEASE

            EARLY Release Thursday, November 7, NOON RELEASE

VETERANS DAY:

            Schools Closed Monday, November 11

THANKSGIVING RECESS:

            Schools Closed Wednesday, Thursday and Friday, November 27, 28,29

HOLIDAY BREAK:

            Schools Closed Monday, December 23 through Wednesday, January 1

MARTIN LUTHER KING JR. DAY

            Schools Closed Monday, January 20

 WINTER BREAK:

            Schools Closed Monday, February 17 through Friday, February 21

TEACHER INSERVICE:

            Schools Closed Monday, March 9

PARENT CONFERENCES: RAY SCHOOL ONLY

            EARLY Release Tuesday, March 17, NOON RELEASE

            EARLY Release Thursday, March 19, NOON RELEASE

SPRING BREAK:

            Schools Closed Monday, April 13 through Friday, April 17

MEMORIAL DAY:

            Schools Closed Monday, May 25

SCHOOLS CLOSE FOR THE SUMMER:

            Schools Close at noon on Wednesday, June 23*

 *NOTE: The calendar has six contingency days built in, with the understanding that the 180th instructional day in session will be the last day of school for students (no earlier than June 17).

Hanover School Board Adopted: March 20, 2019

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Weather Cancellation & Delays

School will be closed, or opening will be delayed, on days of severe or dangerous weather conditions. Notice of school closing or delay is posted on the WMUR website and broadcast on various radio stations by 6:15 a.m. Automated phone messages also go out to families by 6:30 a.m.

Online: Go to www.WMUR.com or www.SAU70.org (the SAU website)

At the SAU website, click on School Closings, linking to WMUR.

TV & Radio:

WMUR TV Channel 9 WHDQ (Q106) 100.5 FM

WNNE TV Channel 31 KIXX 100.5 FM

WWOD 104.3 FM

WNHV 910 AM V-101 101.7 FM

WTSL 1400 AM WNTK-AM 1020 AM

WGXL-92 92 FM WNTK-FM 99.7 FM

WKXE 95.3 FM WCVR 102.1 FM

Delayed Opening. When road conditions are questionable, school opening may be delayed for two hours, to 10:00 a.m. TV and radio stations will be broadcasting the information by 6:15 a.m.

''Delayed opening'' may later become a closing if weather conditions deteriorate. Parents and/or guardians should monitor radio or TV for possible changes. If school is closed, an automated phone message will be sent by 8:30 a.m.

When opening is delayed, there will be no schoolyard supervision until 9:40 a.m. Please do not drop off students before 9:40 a.m. If you arrive for an 8:00 a.m. opening and there are few or no cars, be sure to check that school has not been delayed or canceled.

• When school opens in the morning, it will remain open all day.

Key Contacts:

Dr. Jay Badams, Superintendent 643-6050

Ray School 643-6655

Lauren Amrhein, Principal
Coordinator of Student Support Servicesl
Pam Graham, School Counselor
Karen Strickland, Special Services
Laura Perras, School Nurse
Russell Ward, Behavior Specialist

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